Window Cleaning Invoice Template & Guide: Rounds and Recurring Jobs
Window cleaning is a rounds business. The same houses and shops, cleaned every four, six, or eight weeks, on repeat. That regularity is the whole appeal: predictable work, predictable income. But the invoicing has its own rhythm. A domestic round customer might pay a small amount frequently, while a commercial contract is a larger monthly invoice, and one-off jobs (a builder's clean, a conservatory) sit on top. Getting the billing clean keeps a round profitable and stops the small amounts slipping through the cracks.
This guide covers how to invoice for window cleaning: per-clean versus recurring rounds, residential versus commercial, one-off jobs, add-ons, and a sample invoice you can copy.
What a window cleaning invoice must include
A window cleaning invoice needs the standard fields plus a few specific to the trade:
- Your name or business name, contact, and tax number where registered
- The customer's name and the property address cleaned
- A unique invoice number, issue date, and a clear due date
- The service: the clean, the round frequency, or the contract
- The dates cleaned, for a period or contract invoice
- Any add-ons (frames, sills, conservatory, gutters)
- Subtotal, tax if registered, and the total due
Because rounds involve small, frequent amounts, a clear invoice or statement keeps your records straight and your customers paying on time. For the full anatomy of an invoice, see our invoice format and layout guide.
How window cleaners charge
Pricing splits between the recurring round and one-off work:
| Model | How it works | Best for |
|---|---|---|
| Per clean (round) | A set price each visit, on a cycle | The core domestic business |
| Monthly statement | One invoice covering the month's cleans | Tidier than per-visit billing |
| Commercial contract | A fixed fee for regular commercial cleans | Shops, offices, showrooms |
| One-off | A quoted price for a single job | Builder's cleans, move-outs |
| Add-ons | Frames, sills, conservatory, gutters | On top of the base clean |
The heart of the business is the recurring round at a set price per clean. Many cleaners now bill a monthly statement rather than chasing small amounts every visit, which is tidier and easier to collect. Commercial contracts are larger and invoiced monthly. State your frequency clearly so customers know what they are paying for.
Sample window cleaning invoice
Here is a monthly statement for a domestic round customer with an add-on.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Window clean, standard (exterior) | 2 | $18.00 | $36.00 |
| Conservatory roof clean | 1 | $25.00 | $25.00 |
| Frames and sills wipe-down | 2 | $5.00 | $10.00 |
| Subtotal | $71.00 | ||
| Tax | $0.00 | ||
| Total due (on receipt) | $71.00 |
Each clean, the add-on, and the extras sit on their own lines with the dates. The customer sees exactly what was done across the month, which is what turns a string of small visits into one easy-to-pay invoice.
Recurring rounds: bill the whole month
Chasing $18 after every visit is how window cleaners waste their evenings. Better options:
- Send a monthly statement covering all the cleans in the period, so the customer pays once.
- Offer auto-collection (direct debit, a saved card, or a standing order) so round payments collect without you knocking.
- Keep terms short (payment on receipt, or Net 7) since the amounts are small and frequent.
- Track who has paid across the round, so nothing slips.
Getting paid efficiently is the difference between a profitable round and one that eats your time in admin. Recurring, automated billing solves it, the same model as our how to set up recurring invoices guide and cleaning service invoice guide.
Residential rounds vs commercial contracts
The two sides of the business invoice differently:
- Residential rounds: small, frequent, often paid on the day or by monthly statement. Simplicity and consistency matter most.
- Commercial contracts (shops, offices, restaurants): larger, invoiced monthly on agreed terms (often Net 14 or Net 30), and the client's accounts team expects a proper invoice with the property address and any reference.
A single window cleaning business often runs both. Keep the commercial invoices formal and the residential billing simple, and do not let a commercial client push you onto Net 60 when your costs are weekly. For terms, see our payment terms guide.
One-off jobs and add-ons
The extras are where a round-based business lifts its average ticket:
- Builder's cleans: post-construction glass is far more work than a maintenance clean. Quote it as a one-off, not at your round rate.
- Conservatory roofs, gutters, fascias, solar panels: separate services with their own prices.
- Frames and sills: a small add-on many customers happily pay for.
- First cleans: the first clean of a neglected property takes longer, so many cleaners charge extra for it and the round rate thereafter.
Quote one-off jobs separately and get them agreed before you start, so nothing on the invoice is a surprise. Unclear extras are a common cause of disputes, covered in our common invoice mistakes guide.
Tax for window cleaners
Tax depends on registration and location:
- In the UK, charge VAT (20%) once VAT registered; many solo window cleaners are under the threshold and do not charge it.
- In Australia, register for GST (10%) at A$75,000 turnover and quote your ABN on every invoice.
- In the USA, window cleaners report income themselves; whether the service is taxable varies by state.
Only charge tax you are registered to collect, and show it on its own line. For the wider trades picture, see our cleaning service invoice guide.
Common window cleaning invoice mistakes
- Chasing tiny amounts per visit instead of a monthly statement.
- No auto-collection, so you spend evenings collecting.
- Charging round rates for a builder's clean and losing money.
- Not itemising add-ons, hiding their value.
- Sending editable files. Always send a PDF.
Make a window cleaning invoice in 60 seconds
You do not need round-management software to invoice cleanly. Invoicara's free invoice generator lets you bill a monthly statement or a single clean, itemise add-ons, add the property address, apply tax, and export a clean PDF. Save your details so each invoice takes under a minute. No sign-up, no watermark, free forever.
For related trades, see our cleaning service invoice guide and landscaping invoice guide. For the basics, our complete guide on how to make an invoice covers every field. Bill rounds monthly, automate collection, quote one-off jobs separately, and keep commercial invoices formal, and window cleaning stays the steady, profitable round it should be.