Free Quote Template
Make a professional quote in under a minute. Fill in the form, download a clean PDF, no sign-up and no watermark.
A quote is a fixed price you give a customer before the work starts. Get it right and it wins the job and sets the terms; get it vague and you argue about the bill later. This free quote generator lays out the line items, tax, and a validity date so your quotation looks professional.
Enter your own figures, or copy the filled-in sample below. When the customer says yes, the same tool turns your quote into an invoice, no retyping.
Sample quote template
Here is what it looks like filled in. The tool above starts with these lines set up.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Website design, 5 pages (desktop and mobile) | 1 | $1,800.00 | $1,800.00 |
| Logo and brand identity | 1 | $600.00 | $600.00 |
| Homepage and services copywriting | 1 | $450.00 | $450.00 |
| Subtotal | $2,850.00 | ||
| Tax (10%) | $285.00 | ||
| Total | $3,135.00 | ||
What to include
- The word Quote or Quotation, and a unique quote number
- Your business name and the customer's name
- The date and how long the quote is valid
- Itemised work or products with prices
- Tax if you are registered, and the total
- Payment terms and any deposit required
Invoice vs quote vs estimate: what to send and when
Frequently asked questions
How do I write a quote?
List the work or products with a price for each, add tax if you are registered, and state how long the quote is valid and your payment terms. Number it and date it. The template above is set up this way, so you just change the figures and download a PDF.
What is the difference between a quote and an invoice?
A quote is a fixed price you send before the work, so the customer can decide. An invoice is sent after, and asks for payment. This tool makes both: quote the job, then switch the document type to invoice once it is agreed.
Is a quote legally binding?
Once a customer accepts a quote, it usually forms a binding agreement on that price, which is why a quote should state what is included and how long it is valid. An estimate is a best guess and is not fixed in the same way.
Is this quote template free?
Yes. No sign-up, no watermark, and no limit on how many quotes you make. Your details stay in your browser. Download a PDF or copy the sample layout.