Free Proforma Invoice Generator
Make a proforma invoice in under a minute. Fill in the form, download a clean PDF, no sign-up and no watermark.
A proforma invoice is a preliminary bill sent before the sale is final, so the buyer can arrange payment, an advance, or an import licence. It is common in export and for advance-payment deals. This free generator gives you the correct proforma invoice format, with 26 currencies and tax handling for VAT and GST.
Enter your own figures, or copy the filled-in sample below. Once the deal is confirmed, switch the document type to invoice and the same details become your final tax invoice.
Sample proforma invoice generator
Here is what it looks like filled in. The tool above starts with these lines set up.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Product A (cotton shirts, units) | 200 | $6.50 | $1,300.00 |
| Product B (linen trousers, units) | 120 | $11.00 | $1,320.00 |
| Packing and freight | 1 | $340.00 | $340.00 |
| Subtotal | $2,960.00 | ||
| Total | $2,960.00 | ||
What to include
- The words Pro Forma Invoice, and a reference number
- Your business and the buyer's details
- The date and a validity period
- Itemised goods with quantities and unit prices
- Any tax, shipping, and the total value
- Payment and delivery terms (advance, Incoterms for export)
Pro forma vs commercial vs tax invoice: the difference
Frequently asked questions
What is a proforma invoice?
A proforma invoice is a preliminary bill sent before a sale is finalised, so the buyer can see the cost, arrange payment or finance, or clear customs. It is not a real tax invoice: it has no true invoice number and does not create a tax point. It is common in export and advance-payment deals.
What is the correct proforma invoice format?
It shows the words Pro Forma Invoice, your and the buyer's details, a reference number and date, the goods itemised with quantities and unit prices, any tax and shipping, the total value, and payment and delivery terms. For export, add country of origin, HS codes, and Incoterms. The template above sets this out for you.
What is the difference between a proforma invoice and a tax invoice?
A proforma is sent before the sale to quote the buyer; a tax invoice is the real document sent after, which creates the tax point and can be used to reclaim VAT or GST. Once the order is confirmed, switch this tool to invoice mode to issue the final tax invoice.
Is this proforma invoice generator free?
Yes. No sign-up, no watermark, no limit. It supports 26 currencies including INR and handles VAT and GST. Your details stay in your browser. Download a PDF or copy the sample.