Free Estimate Template
Make a professional estimate in under a minute. Fill in the form, download a clean PDF, no sign-up and no watermark.
An estimate is your best guess at what a job will cost before you know the exact figures. It is common in trades and construction, where materials and hours can move. This free estimate generator itemises the work so the customer sees how the number is built up, with a validity date so it does not haunt you months later.
Enter your own figures, or copy the filled-in sample below. When the job is done and the real numbers are in, the same tool turns your estimate into an invoice.
Sample estimate template
Here is what it looks like filled in. The tool above starts with these lines set up.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labour (estimated 3 days) | 3 | $320.00 | $960.00 |
| Materials (estimated) | 1 | $850.00 | $850.00 |
| Equipment hire (estimated) | 1 | $180.00 | $180.00 |
| Contingency (10%) | 1 | $199.00 | $199.00 |
| Subtotal | $2,189.00 | ||
| Tax (10%) | $218.90 | ||
| Total | $2,407.90 | ||
What to include
- The word Estimate, and a unique estimate number
- Your business name and the customer's name
- The date and how long the estimate is valid
- Itemised labour, materials, and any equipment
- A note that it is an estimate, not a fixed price
- Tax if registered, and the estimated total
Invoice vs quote vs estimate: what to send and when
Frequently asked questions
How do I write an estimate?
Itemise the expected labour, materials, and any equipment, mark them clearly as estimated, add tax if you are registered, and state how long the estimate is valid. The template above does this, so you change the figures and download a PDF.
What is the difference between an estimate and a quote?
An estimate is a best guess that can change as the job firms up. A quote is a fixed price the customer can rely on. Use an estimate when the scope or materials are not final, and a quote when you can commit to the number. This tool makes both.
Is an estimate binding?
No, an estimate is not a fixed price, which is why it should say so and give a validity date. If the final cost will differ, tell the customer before you invoice. For a fixed price, send a quote instead.
Is this estimate template free?
Yes. No sign-up, no watermark, no limit on how many estimates you make. Your details stay in your browser. Download a PDF or copy the sample.