Invoicing blog
Practical guides on how to make invoices, charge tax, follow up on payments, and run the billing side of a small business.
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How to Make an Invoice: Step-by-Step Guide
Everything an invoice needs, in the order it goes on the page: your details, client details, line items, tax, totals, and payment terms. Free tool included.
All guides
Subcontractor Invoice: How to Bill (With Examples & Free Template)
How to write a subcontractor invoice that gets paid: what to include, retention, the CIS/VAT reverse charge, and two worked examples. Free template, no sign-up.
8 min readProgress Billing Format: Template and Sample Invoice
Free progress billing template with no sign-up or watermark. Filled-in sample plus the schedule of values, retention, and how each claim is calculated.
9 min readFlooring Invoice Template — Free, By Area and Materials
Free flooring invoice template with no sign-up or watermark. Filled-in sample plus how to price by area, bill subfloor prep, removal, and materials.
6 min readPressure Washing Invoice Template — Free, By Area or Job
Free pressure washing invoice template with no sign-up or watermark. Filled-in sample plus how to price by area, driveways vs patios, and contracts.
5 min readIT Support Invoice Template — Free, Hourly or Managed
Free IT support invoice template with no sign-up or watermark. Filled-in sample plus how to bill hourly, managed plans, and emergency callouts.
5 min readLocksmith Invoice Template — Free, Call-Outs and Parts
Free locksmith invoice template with no sign-up or watermark. Filled-in sample plus how to bill emergency call-outs, labour, locks, and out-of-hours.
5 min readJunk Removal Invoice Template — Free, Volume and Disposal
Free junk removal invoice template with no sign-up or watermark. Filled-in sample plus how to bill by volume or truckload, tip fees, and heavy items.
6 min readWindow Cleaning Invoice Template — Free, Per Visit or Round
Free window cleaning invoice template with no sign-up or watermark. Filled-in sample plus how to bill per visit, rounds, commercial work, and access.
5 min readAppliance Repair Invoice Template — Free, Parts and Labour
Free appliance repair invoice template with no sign-up or watermark. Filled-in sample plus how to bill call-outs, diagnostics, parts, and warranty.
6 min readPool Maintenance Invoice Template — Free, Contracts
Free pool service invoice template with no sign-up or watermark. Filled-in sample plus how to bill monthly contracts, chemicals, and seasonal work.
6 min readHow to Invoice in the USA: Tax, EIN, and 1099s
What a US invoice must show, how sales tax works state to state, when you need an EIN, Net 30 norms, and how 1099 reporting affects what you send.
5 min readHow to Invoice as a Sole Trader in New Zealand
What a New Zealand invoice must show, GST rules whether or not you are registered, IRD requirements, and how to invoice without GST. Free template.
5 min readHow to Invoice as a Sole Trader in Australia (ABN, GST)
What an Australian invoice must show, when to register for GST, why a missing ABN means 47% withholding, and how to invoice if you are not registered.
5 min readUK VAT Invoice Requirements: What HMRC Needs to See
Every field a UK VAT invoice must legally show, the 30-day rule, simplified invoices under 250 pounds, and what to do if you are not VAT registered.
6 min readMoving Company Invoice Template — Free, No Sign-Up
Free moving invoice template with no sign-up or watermark. Filled-in sample plus how to bill by hour or volume, packing, stairs, and long-distance.
5 min readPest Control Invoice Template — Free, One-Off or Contract
Free pest control invoice template with no sign-up or watermark. Filled-in sample plus how to bill treatments, callbacks, and recurring contracts.
5 min readDog Walking Invoice Template — Free, Walks and Sitting
Free dog walking invoice template with no sign-up or watermark. Filled-in sample plus how to bill per walk, packages, overnight sitting, and holidays.
5 min readWhat Is a Credit Note? When and How to Issue One
A credit note cancels or reduces an invoice you have already sent. When to use one instead of editing the invoice, what it must show, and how to number it.
5 min readInvoice vs Quote vs Estimate: What to Send and When
A quote is a fixed price, an estimate is a best guess, an invoice asks for payment. Which to send at each stage, and why the wrong one costs you money.
5 min readPurchase Order vs Invoice: What Is the Difference?
A purchase order is the buyer's request; an invoice is the seller's demand for payment. Who issues each, what goes on them, and how the two are matched.
5 min readClient Disputing an Invoice? How to Handle It
What to do when a client refuses to pay or challenges a charge: how to respond, what evidence to keep, when to issue a credit note, and when to escalate.
5 min readHow to Set Up Recurring Invoices for Regular Clients
How to bill the same client every month without redoing the work: numbering, dates, retainer wording, and when recurring billing is worth setting up.
5 min readHow to Add Your Logo to an Invoice (Free)
How to put a logo on an invoice, what size and placement works, choosing a brand colour, and when branding helps versus when plain is better.
5 min readHow to Invoice for Hourly Work (Time and Rates)
How to record hours, what to show on the invoice, rounding rules, billing partial hours, and how to justify your rate without itemising every minute.
5 min readHow to Add Tax to an Invoice (VAT, GST, Sales Tax)
Where tax goes on an invoice, how to calculate it on a discounted subtotal, and how VAT, GST, HST and US sales tax differ. Worked examples included.
6 min readHow to Apply a Discount on an Invoice (Before Tax)
Percentage vs fixed discounts, where the discount line goes, and why it must come off before tax is calculated. Worked examples with the maths shown.
5 min readBookkeeper Invoice Template — Free, Hourly or Retainer
Free bookkeeper invoice template with no sign-up or watermark. Filled-in sample plus how to bill hourly, monthly retainers, and out-of-scope work.
5 min readPet Grooming Invoice Template — Free, Services and Add-Ons
Free pet grooming invoice template with no sign-up or watermark. Filled-in sample plus how to price by breed and size, add-ons, and no-show fees.
5 min readEvent Planner Invoice Template — Free, Fees and Vendors
Free event planner invoice template with no sign-up or watermark. Filled-in sample plus how to bill flat fee vs percentage, vendors, and deposits.
5 min readHandyman Invoice Template — Free, Jobs and Materials
Free handyman invoice template with no sign-up or watermark. Filled-in sample plus how to bill by hour or job, materials, minimum call-out, and travel.
6 min readHow to Ask a Client for a Deposit (and Invoice It)
How much deposit to ask for, how to word the request without losing the job, and how to invoice a deposit so the balance is clear. Sample wording included.
5 min readHow to Send an Invoice by Email (With Wording)
What to put in the subject line and body, whether to attach a PDF or link, when to send, and the follow-up wording that gets invoices paid.
5 min readSocial Media Manager Invoice Template — Free Retainers
Free social media invoice template with no sign-up or watermark. Filled-in sample plus how to bill monthly retainers, ad spend, and extra content.
5 min readVirtual Assistant Invoice Template — Free, Hours or Retainer
Free VA invoice template with no sign-up or watermark. Filled-in sample plus how to bill hourly, retainer packages, expenses, and multiple clients.
5 min readPersonal Trainer Invoice Template — Free, Sessions and Blocks
Free personal trainer invoice template with no sign-up or watermark. Filled-in sample plus how to bill per session, packages, and no-show policies.
5 min readTutor Invoice Template — Free, Lessons and Packages
Free tutor invoice template with no sign-up or watermark. Filled-in sample plus how to bill per lesson, monthly, cancellations, and billing parents.
5 min readTranslator Invoice Template — Free, Per Word or Hour
Free translator invoice template with no sign-up or watermark. Filled-in sample plus how to bill per word, rush rates, and overseas clients.
6 min readFreelance Writer Invoice Template — Free, Per Word or Project
Free writer invoice template with no sign-up or watermark. Filled-in sample plus how to bill per word, retainers, revisions, and kill fees.
6 min readCoach Invoice Template — Free, Sessions and Retainers
Free coaching invoice template with no sign-up or watermark. Filled-in sample plus how to bill per session, packages, retainers, and cancellations.
5 min readConsultant Invoice Template — Free, Day Rates and Retainers
Free consultant invoice template with no sign-up or watermark. Filled-in sample plus how to bill day rates, project fees, retainers, and expenses.
5 min readFreelance Designer Invoice Template — Free, No Sign-Up
Free designer invoice template with no sign-up or watermark. Filled-in sample plus how to bill projects, deposits, revisions, and file hand-off.
5 min readFreelance Developer Invoice Template — Free, No Sign-Up
Free developer invoice template with no sign-up or watermark. Filled-in sample plus how to bill hourly vs milestones, retainers, and scope changes.
5 min readDelivery Invoice Template — Free, Routes and Contracts
Free delivery invoice template with no sign-up or watermark. Filled-in sample plus how to bill per delivery, per route, zones, and recurring contracts.
5 min readTrucking Invoice Template — Free, Per Mile or Load
Free trucking invoice template with no sign-up or watermark. Filled-in sample plus how to bill per mile or load, fuel surcharge, and accessorials.
5 min readCarpentry Invoice Template — Free, Labour and Materials
Free carpentry invoice template with no sign-up or watermark. Filled-in sample plus how to bill labour, timber and materials, and fitted joinery.
6 min readRoofing Invoice Template — Free, No Sign-Up
Free roofing invoice template with no sign-up or watermark. Filled-in sample plus how to bill by square, materials, tear-off, and deposits.
6 min readHVAC Invoice Template — Free, for AC and Heating Jobs
Free HVAC invoice template with no sign-up or watermark. Filled-in sample plus how to bill service calls, parts, refrigerant, and maintenance plans.
5 min readPainting Invoice Template — Free, No Sign-Up
Free painting invoice template with no sign-up or watermark. Filled-in sample plus how to price by area, bill materials, prep, and extra coats.
7 min readSalon Invoice Template — Free, Services and Products
Free salon invoice template with no sign-up or watermark. Filled-in sample plus how to bill per service, deposits, no-show fees, and retail products.
7 min readSpa Invoice Template — Free, Packages and Memberships
Free spa invoice template with no sign-up or watermark. Filled-in sample plus how to bill treatment packages, memberships, vouchers, and groups.
6 min readAuto Repair Invoice Template — Free, Parts and Labour
Free auto repair invoice template with no sign-up or watermark. Filled-in sample plus how to bill parts, labour, diagnostics, and shop supplies.
5 min readMechanic Invoice Template — Free, Labour and Parts
Free mechanic invoice template with no sign-up or watermark. Filled-in sample plus how to bill labour, parts and markup, call-outs, and diagnostics.
5 min readPhotography Invoice Template — Free, Shoots and Licensing
Free photography invoice template with no sign-up or watermark. Filled-in sample plus how to bill shoots, editing, image licensing, and deposits.
5 min readVideography Invoice Template — Free, Production and Rights
Free videography invoice template with no sign-up or watermark. Filled-in sample plus how to bill shoot days, editing, and usage rights.
6 min readCatering Invoice Template — Free, Events and Per Head
Free catering invoice template with no sign-up or watermark. Filled-in sample plus how to bill per head, staff, hire items, deposits, and final counts.
5 min readCleaning Invoice Template — Free, One-Off or Recurring
Free cleaning invoice template with no sign-up or watermark. Filled-in sample plus how to bill one-off cleans, recurring contracts, and extras.
5 min readLandscaping Invoice Template — Free, Jobs and Contracts
Free landscaping invoice template with no sign-up or watermark. Filled-in sample plus how to bill one-off jobs, maintenance contracts, and plants.
7 min readRestaurant Invoice Template — Free, Accounts and Events
Free restaurant invoice template with no sign-up or watermark. Filled-in sample plus how to bill corporate accounts, functions, and service charge.
6 min readConstruction Invoice Template — Free, With Progress Billing
Free construction invoice template with no sign-up or watermark. Filled-in sample plus how to handle progress billing, retention, and materials.
6 min readContractor Invoice Template — Free, No Sign-Up
Free contractor invoice template with no sign-up or watermark. Filled-in sample plus how to bill labour, materials, change orders, and retention.
6 min readElectrician Invoice Template — Free, No Sign-Up
Free electrician invoice template with no sign-up or watermark. Filled-in sample plus how to bill call-outs, labour, materials, and certificates.
6 min readPlumber Invoice Template — Free, No Sign-Up
Free plumber invoice template with no sign-up or watermark. Filled-in sample plus how to bill call-outs, hourly labour, parts, and emergency rates.
6 min readInvoice Mistakes That Delay Payment, and How to Fix Them
The invoicing errors that get payments held up: missing details, vague line items, no payment terms, wrong tax. What to check before you send.
9 min readPro Forma vs Commercial vs Tax Invoice: The Difference
A pro forma is a quote in invoice form, a commercial invoice clears customs, a tax invoice claims VAT or GST. When to use each and what each must show.
11 min readHow to Chase an Unpaid Invoice (Email Templates)
When to send the first reminder, what to say at each stage, when to add a late fee, and the wording that gets a response without losing the client.
9 min readHow to Invoice International Clients (Currency and Tax)
Which currency to bill in, how VAT and GST work across borders, bank fees, payment methods, and what to put on an invoice sent overseas.
9 min readFreelance Invoice Template — Free, No Sign-Up
Free freelance invoice template with no sign-up or watermark. What to put on it, with real examples for designers, developers, writers, and consultants.
8 min readNet 30, Net 60, EOM: Invoice Payment Terms Explained
What Net 30 really means, when payment is actually due, and which terms get small businesses paid faster. Plus how to word them on your invoice.
9 min readWhat Does an Invoice Look Like? Format and Layout
What every invoice needs and where each part goes: header, line items, totals, and payment terms. See a laid-out example and build your own free.
10 min readInvoice Numbering: How to Number Invoices Correctly
Sequential, date-based and per-client numbering systems, what tax authorities require, and why you cannot have gaps. Plus how to fix a mistake.
8 min readInvoice vs Receipt vs Bill: What Is the Difference?
An invoice requests payment, a receipt proves it, a bill is what the customer calls it. When to send each, and why it matters at tax time.
7 min read