Free Purchase Order Generator
Raise a purchase order in seconds. Add your supplier, the items with quantities and prices, and watch the totals update in a live preview. Download a clean PO PDF, no sign-up, no watermark.
This purchase order authorises the items above at the agreed prices.
Live preview of exactly what your PDF looks like.
What a purchase order should include
A purchase order is the document a buyer raises to order goods or services and authorise the spend before anything is delivered. A complete PO shows:
- The words “Purchase Order” and a unique PO number
- Your details as the buyer, and the supplier's details
- The order date and a delivery-by date
- A ship-to or delivery address
- Each item with its quantity and unit price
- The subtotal, any tax, and the total
Purchase order vs invoice
The two are opposite halves of one transaction. The buyer raises the purchase order to order and approve a purchase; the supplier sends an invoice afterwards to request payment for it. The PO comes first and quotes the agreed items and prices, and the supplier’s invoice later references the PO number so a finance team can match them. Our purchase order vs invoice guide explains who issues each, when, and why the PO number matters.
How to raise a purchase order
Fill in your business as the buyer and the supplier you are ordering from, give the PO a unique number so you can track it, and set the order date and a delivery-by date if you have one. List each item with its quantity and unit price; the tool totals it and adds tax if you enter a rate. Add any terms or delivery instructions in the notes, then download the PDF and send it to your supplier. When they deliver and invoice you, they quote this PO number so you can match the invoice to the order.
From order to payment
A purchase order is the start of the buying cycle. When the goods arrive, the supplier sends an invoice against it, and once you pay, you get a receipt. If you are on the selling side and need to bill a client, use our free invoice generator and quote their PO number on it. Already been paid? Make a matching receipt. Sending a quote first instead? Use the quote generator.
Frequently asked questions
How do I create a purchase order?
Enter your business as the buyer and the supplier you are ordering from, give the PO a unique number and date, then list each item with its quantity and unit price. The live preview shows the totals as you type, and you download it as a PDF. It takes under a minute and needs no sign-up.
What should a purchase order include?
A purchase order should show the words 'Purchase Order', a unique PO number, the date, your details as the buyer, the supplier's details, a ship-to or delivery point, each item with quantity and unit price, the subtotal, any tax, and the total. A delivery date and payment terms are useful additions.
Who creates a purchase order, the buyer or the seller?
The buyer. A purchase order is the buyer's document, raised to order and authorise a purchase before it happens. The supplier then delivers and sends an invoice that references your PO number, so the two can be matched.
What is the difference between a purchase order and an invoice?
A purchase order is created by the buyer to order goods or services; an invoice is created by the seller to request payment for them. The PO comes first and starts the transaction, the invoice comes after and ends it. Our purchase order vs invoice guide explains it in full.
Is this purchase order generator free?
Yes, completely free with no sign-up, no watermark and no limits. Everything you type stays in your browser and is never uploaded, so your order details stay private.