Free Construction Invoice Template
Make a construction invoice in under a minute. Fill in the form, download a clean PDF, no sign-up and no watermark.
Construction billing is not like a normal invoice. A builder on a job that runs weeks or months invoices in stages, holds retention, and prices variations against a contract. This template is set up for exactly that, so you can bill a progress claim without building it from scratch.
Enter your own figures in the generator, or copy the filled-in sample below. Either way you get a professional construction invoice with labour, materials, and retention laid out the way a client or their surveyor expects to see it.
Sample construction invoice
Here is what a construction invoice looks like filled in. Use the generator above to make your own with these lines already set up.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Groundworks and foundations (stage complete) | 1 | $18,000.00 | $18,000.00 |
| Frame and structure (75% complete this claim) | 1 | $24,000.00 | $24,000.00 |
| Roofing (50% complete this claim) | 1 | $7,000.00 | $7,000.00 |
| Materials supplied to date | 1 | $6,400.00 | $6,400.00 |
| Subtotal | $55,400.00 | ||
| Tax (10%) | $5,540.00 | ||
| Total | $60,940.00 | ||
| Less deposit paid | -$15,000.00 | ||
| Balance due | $45,940.00 | ||
Figures are an example. Your own invoice uses your rates and details.
What a construction invoice must include
- Your business name, address, and tax or licence number
- The client, the project, and the site address
- The stage or period being claimed, against the schedule of values
- Labour, materials, and plant itemised (or a progress claim)
- Retention held back, shown as a deduction
- Any variations, tax if registered, and the balance due
Read the complete construction invoicing guide
Pricing, deposits, tax, and the mistakes to avoid, explained in full.
Frequently asked questions
How do I make a construction invoice?
Enter your business and the client, then bill the stage of work completed this period, either as a schedule of values or a progress claim. Itemise labour, materials, and plant, deduct any retention held, add tax if you are registered, and download the PDF. The template above is already set up this way.
What is a progress claim on a construction invoice?
A progress claim bills the value of work completed in a period rather than the whole contract at the end. Each claim shows the contract value, the percentage complete, and the amount due this period, less retention. It is the standard way construction work is invoiced.
How do I show retention on a construction invoice?
Show retention as a deduction, usually 5%, calculated on the value earned to date. Name it clearly as a separate line so the client and their surveyor can see it. Retention is released later, typically part on completion and the balance after the defects period.
Is this construction invoice template really free?
Yes. There is no sign-up, no watermark, and no limit on how many invoices you make. Your details stay in your browser and are never uploaded. You can download a PDF or copy the sample layout.
Make your construction invoice now
Free, no sign-up, no watermark. Fill in the form and download a clean PDF in under a minute.