Free Contractor Invoice Template
Make a contractor invoice in under a minute. Fill in the form, download a clean PDF, no sign-up and no watermark.
A contractor invoice has to hold labour, materials, subcontractors, and often a deposit and change orders, all clearly separated so the client can see where the money went. This template sets those out so your invoice looks professional and gets paid.
Enter your own figures in the generator, or copy the filled-in sample below. It works for general contractors and renovation work.
Sample contractor invoice
Here is what a contractor invoice looks like filled in. Use the generator above to make your own with these lines already set up.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labour (renovation, 40 hrs) | 40 | $55.00 | $2,200.00 |
| Materials (timber, fixings, paint) | 1 | $1,150.00 | $1,150.00 |
| Subcontractor: electrical | 1 | $600.00 | $600.00 |
| Subtotal | $3,950.00 | ||
| Tax (10%) | $395.00 | ||
| Total | $4,345.00 | ||
| Less deposit paid | -$1,500.00 | ||
| Balance due | $2,845.00 | ||
Figures are an example. Your own invoice uses your rates and details.
What a contractor invoice must include
- Your business name, address, and licence or tax number
- The client and the job address
- Labour hours and rate, and materials itemised
- Subcontractor costs shown separately
- Any change orders agreed in writing
- Deposit deducted, tax if registered, and the balance due
Read the complete contractor invoicing guide
Pricing, deposits, tax, and the mistakes to avoid, explained in full.
Frequently asked questions
How do I make a contractor invoice?
Enter your details and the client, then itemise labour, materials, and any subcontractors on their own lines. Deduct any deposit, add tax if registered, and download the PDF. Keep change orders as separate lines. The template above is set up this way.
Should a contractor invoice separate labour and materials?
Yes. Show labour hours and rate, materials, and subcontractor costs on their own lines. Clients query a lump sum far more often than an itemised invoice, and separating them keeps your tax correct.
How do I handle change orders on a contractor invoice?
Price the change, get it agreed in writing before doing the work, then add it as its own line or its own invoice. Never fold extra work silently into the total, that is where contractors lose money in disputes.
Is this contractor invoice template free?
Yes. No sign-up, no watermark, no invoice limit. Your details stay in your browser. Download a PDF or copy the sample layout.
Make your contractor invoice now
Free, no sign-up, no watermark. Fill in the form and download a clean PDF in under a minute.