Free Painting Invoice Template
Make a painting invoice in under a minute. Fill in the form, download a clean PDF, no sign-up and no watermark.
A good painting invoice shows the work the customer cannot see: prep, primer, the number of coats, and the materials. That is what stops a dispute over the total. This template lays those out for you, for interior or exterior, residential or commercial.
Enter your own figures in the generator, or copy the filled-in sample below. You get a professional painting invoice with prep, coats, and materials separated from labour.
Sample painting invoice
Here is what a painting invoice looks like filled in. Use the generator above to make your own with these lines already set up.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Prep (sand, fill, mask, prime) | 1 | $350.00 | $350.00 |
| Walls and ceilings, 2 coats | 1 | $1,200.00 | $1,200.00 |
| Trim and doors, gloss | 1 | $400.00 | $400.00 |
| Paint and materials | 1 | $280.00 | $280.00 |
| Subtotal | $2,230.00 | ||
| Tax (10%) | $223.00 | ||
| Total | $2,453.00 | ||
| Less deposit paid | -$700.00 | ||
| Balance due | $1,753.00 | ||
Figures are an example. Your own invoice uses your rates and details.
What a painting invoice must include
- Your business name, address, and tax number where registered
- The customer's name and the job address
- A description of the work: areas, rooms, interior or exterior
- Prep work included (sanding, filling, masking, priming)
- Materials and labour itemised, with the number of coats
- Any deposit paid, tax if registered, and the balance due
Read the complete painting invoicing guide
Pricing, deposits, tax, and the mistakes to avoid, explained in full.
Frequently asked questions
How do I write a painting invoice?
Price the job by area or by room, then itemise prep, coats, materials, and labour. Add your details, a deposit if one was paid, tax if registered, and the balance due. Naming the prep and number of coats shows the customer what they paid for. The template above already does this.
Should a painting invoice list materials separately?
Yes. Itemise paint and materials separately from labour, with a fair markup, so the customer sees the split and your pricing looks fair rather than one lump sum. It also keeps your tax correct where goods and services are taxed differently.
Do painters take a deposit?
For larger jobs, yes. A deposit covers paint and materials bought up front so you are not out of pocket. Show it on the final invoice as a deduction from the total, with the balance due on completion.
Is this painting invoice template free?
Yes. No sign-up, no watermark, no invoice limit. Your details stay in your browser. Download a PDF or copy the sample layout.
Make your painting invoice now
Free, no sign-up, no watermark. Fill in the form and download a clean PDF in under a minute.