Free Roofing Invoice Template
Make a roofing invoice in under a minute. Fill in the form, download a clean PDF, no sign-up and no watermark.
A roof is one of the biggest bills a homeowner pays, and it often goes through insurance. A clear roofing invoice itemises the tear-off, the materials by the square, the labour, and the warranty, so the customer and the insurer can see exactly what they paid for.
Enter your own figures in the generator, or copy the filled-in sample below. You get a professional roofing invoice ready for a repair or a full replacement.
Sample roofing invoice
Here is what a roofing invoice looks like filled in. Use the generator above to make your own with these lines already set up.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Tear-off and disposal (existing roof) | 1 | $1,400.00 | $1,400.00 |
| Architectural shingles (22 squares) | 22 | $310.00 | $6,820.00 |
| Underlayment, flashing, and accessories | 1 | $900.00 | $900.00 |
| Labour (install, 3 days) | 1 | $3,200.00 | $3,200.00 |
| Subtotal | $12,320.00 | ||
| Tax (8%) | $985.60 | ||
| Total | $13,305.60 | ||
| Less deposit paid | -$4,000.00 | ||
| Balance due | $9,305.60 | ||
Figures are an example. Your own invoice uses your rates and details.
How to price a roofing invoice: squares, pitch, and access
A roofing quote starts from the roof area in squares, but the rate per square swings on pitch, access, and how many layers have to come off. A steep or cut-up roof is slower and needs more safety kit, and a second or third layer of old shingles means more tear-off and disposal. Spell those factors out so your roofing invoice format explains the rate rather than just stating it.
Do not let the trim details vanish into the field price. Starter strip, ridge caps, hip and valley work, and a sensible waste allowance are all real costs that a bare per-square number hides. A sample roofing invoice that lists underlayment, flashing, ridge, and accessories alongside the field shingles is the one an adjuster or a careful homeowner will approve without a second call.
Deposits and progress payments for roofing
Because materials are ordered up front and delivered to site, roofers usually take a deposit before the truck arrives, then bill the balance on completion for a one or two day residential job. Show the deposit as a named line and deduct it from the final total, so the customer sees exactly what is left to pay.
On a larger commercial or multi-building roof, bill in progress payments tied to milestones: materials delivered, tear-off complete, dry-in complete, and final. Each claim names the milestone and the amount, which keeps your cash flow steady over a job that runs for weeks and gives the client a clean paper trail. This is where knowing how to invoice for roofing beyond a single flat bill pays off.
Warranty terms and getting a roofing invoice paid
The warranty line is part of the price, so state it plainly: the workmanship period you stand behind, and separately the manufacturer's material warranty, since the two differ. A roofing invoice example that splits labour warranty from material warranty prevents the common mix-up where a customer expects you to cover a product defect for as long as the shingle maker does.
For a straight cash job, net terms of 7 to 14 days from completion are normal. For an insurance job, payment often arrives in two parts: the actual cash value first, then the recoverable depreciation once the work is signed off. Match each invoice line to the approved scope, reference the claim number, and note which payment you are billing against, so nothing stalls between you, the homeowner, and the insurer.
What a roofing invoice must include
- Your business name, address, and licence number
- The customer's name and the property address
- The scope: repair or replacement, roof area in squares
- Tear-off and disposal of the old roof, where applicable
- Materials and labour itemised, plus warranty terms
- Any deposit or insurance payment, tax, and the balance due
Read the complete roofing invoicing guide
Pricing, deposits, tax, and the mistakes to avoid, explained in full.
Frequently asked questions
How do I make a roofing invoice?
Enter your details and the property, then itemise tear-off and disposal, materials by the square, and labour. Add warranty terms, any deposit, tax, and the balance due. For an insurance job, reference the claim number and match the scope to the adjuster's estimate. The template above is set up this way.
How do roofers charge, by square or by the job?
Most roofing is priced by the square (100 square feet of roof area), with the material grade and pitch affecting the rate. A repair is usually a flat job price plus materials, while a full replacement is priced by the squares plus tear-off and disposal.
How do I invoice a roof replacement for insurance?
Reference the insurance claim number and the adjuster's estimate, and itemise the work so each line maps to the approved scope: tear-off, underlayment, shingles, flashing, disposal, and labour. Keep any supplements as separate documented lines.
Is this roofing invoice template free?
Yes. No sign-up, no watermark, no invoice limit. Your details stay in your browser. Download a PDF or copy the sample layout.
Make your roofing invoice now
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